9 Step Problem Solving

9 Step Problem Solving-71
If you want to improve your strength in this area, or need to coach your team along these lines, I recommend the following steps: When you have a problem to solve, it's not smart to just grab the least-busy person on your team for help.These individuals may not have the skills or mindset you need, and can delay the solution or instigate a bigger problem.To route around this, it’s imperative that the agent checks in with the customer at this point during the call.

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How do YOU go about solving issues in business, the supply chain, or in life?

For contact centers, effective problem solving is one of the most important skills an agent needs to possess.

First you define the problem, next you measure it, then analyze it, improve it, and the final step is to control/maintain the solution. Once you find the root cause of the problem and solve it, it must be controlled so it does not occur again.

In both of these methods finding the root cause of the problem and solving it is at the core of problem solving.

This will help the agent provide personalized service and fully address the client’s issues.

4) Check in with the customer There is nothing more frustrating than a lack of communication during a customer service call and, if a customer feels that an agent misunderstands the issue or is not addressing what the customer wants, it can easily translate to a poor customer experience and negative word-of-mouth advertising.

Define the problem, measure exactly where the problem exists, through trial and error, try different methods of fitting the fender into the plastic bag, analyze these alternatives, and call a Supplier in to look at the problem from a specialist’s point of view.

The Supplier comes up with the idea of air blowing into the plastic bag to open it up easier and the fender then slides into the plastic sleeve much easier. Write a Standard Operation Procedure (SOP) to confirm how this issue was finally solved.

In some cases, the root is a lack of understanding. In order to provide the best possible customer service for each call, the agent must be able to determine why the problem exists.

This can be done through a series of questions about how and when the problem arose and what the customer has done to fix it.


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